Events Cancellation

  1. This policy is only available to Australian domiciled persons.
  2. Where did you hear about Action Entertainment Insurance?
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  3. Have you previously spoken to an Action Representative regarding this quote?(*)
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  4. Name of representative?
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  5. Name of Insured(*)
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  6. ABN
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  1. Are you completing this proposal as a client or broker on behalf of the client?(*)
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  2. Brokerage Name (*)
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  3. Contact Name(*)
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  4. Postal Address(*)
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  5. Suburb(*)
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  6. State(*)
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  7. Postcode (*)
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  8. Phone Number(*)
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  9. Fax Number
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  10. Email Address (*)
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  11. Website Address
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  12. Clients Address (*)
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  13. Clients Website Address
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  1. Activities to be Insured (*)
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    Please describe your event/s in as much detail as possible
  2. Name of Event/s to be Insured?
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  3. Period that cover is required?*
  4. Period Date From: (*)
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  5. Period Date To:
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  6. Please provide a schedule of events, dates and locations to be insured
  7. Event(*)
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  8. Date(*)
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  9. Location(*)
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  10. Add another event
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  11. OR
  12. Attach schedule of events
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  13. Event
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  14. Date
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  15. Location
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  16. Add another event
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  17. Event
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  18. Date
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  19. Location
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  20. Add another event
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  21. Event
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  22. Date
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  23. Location
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  24. Add another event
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  25. Event
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  26. Date
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  27. Location
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  28. Add another event
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  29. Event
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  30. Date
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  31. Location
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  32. Upload Details of any additional events
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  33. Has the event/s been held previously(*)
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  34. Has the event been cancelled or abandoned previously?
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  35. Please provide details of Proposer’s experience in organizing events?
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  1. Is the Event being held Indoors, Outdoors, Under Temporary Structures or Indoors with some outdoor elements?(*)
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    Note: The Policy will only cover cancellation of your event if the weather conditions fall within the definition of Adverse Weather as defined by the policy wording. This is NOT a Pluvius Policy. Rainfall alone may not be sufficient to trigger a claim under the policy unless such rainfall falls within the definition of Adverse Weather.
  2. Please specify what type of weather conditions would affect your event/s:
  3. Heavy Rain
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  4. Light Rain
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  5. Light rain is not considered Adverse Weather and is not covered under the standard Event Cancellation policy. Please advise rainfall amount that would cancel event?
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  6. Lightning
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  7. High Winds
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  8. Are all performers and equipment under cover?
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  9. If 'YES' , please describe the construction of stage and coverage:
  10. Walls
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  11. Floors
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  12. Roof
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  13. Note: Policy will be subject to a Stage Covered Warranty and Electrics Protection Warranty. All performers and equipment must be covered by 3 side walls and a roof and all electrics protected against weather and water damage.
  14. Can the Event proceed in continuous moderate rain fall and wind speeds of up to 50kmh? (*)
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  15. Is the event location/s close to a watercourse?(*)
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  16. The Nature of the venue site eg. Sand/Chalk/Clay etc.
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  17. Have there been any substantial changes to the Venue? E.g. Developments, Draining works etc and if so the date and nature of such
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  18. Have there been any substantial nearby development works? E.g. New buildings, new roads, drainage work etc and if so the date and nature of such
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  19. Is/are the venue(s) low lying
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  20. If yes, please give full details and attached descriptive brochure if available.
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  21. Is/are the venue(s) liable to flooding
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  22. If yes, please give full details and attached descriptive brochure if available.
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  23. Has the venue/s every been flooded?
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  24. If yes, please give full details and attached descriptive brochure if available.
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  25. Is/are the venue(s) near any water courses/river/lake
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  26. If yes, please give full details and attached descriptive brochure if available.
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  27. Is/are the venue(s) significantly exposed to wind or rain
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  28. If yes, please give full details and attached descriptive brochure if available.
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  29. Attach documents
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  30. Has the venue land any underground natural reservoir or aquifer?
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  31. Please state the water level therein (full / half full etc)
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  32. Are there any hard standing access roads within the site
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  33. Is/are the entrance(s) and exit(s) hard standing
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  34. What are the car park arrangements for the event(s)
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  35. Are there seperate entrances and exits for event setup traffic and visitor traffic
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  36. Can the outdoor element of the Event be relocated indoors, at no additional expense, in the event of bad weather?
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  37. If the outdoor element of the Event have to be cancelled due to weather, will the indoor elements still proceed?
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  38. Can the Event be delayed or postponed if bad weather renders it dangerous or impossible to proceed?
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  1. Do you require cover for Cancellation of the event due to Non-Appearance of the Artist (s)/ Performer(s)? (*)
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    Note: This policy will contain a 30 day health warranty and a full pre existing medical conditions exclusion.
  2. Name of artist(s) or performer(s)(*)
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  3. Names and ages of members whose non-appearance would cause cancellation:
  4. First & Last Name (1)
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  5. Date of Birth (1)
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  6. Add another performer?
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  7. First & Last Name (2)
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  8. Date of Birth (2)
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  9. Add another performer?
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  10. First & Last Name (3)
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  11. Date of Birth (3)
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  12. Add another performer?
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  13. First & Last Name (4)
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  14. Date of Birth (4)
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  15. Upload Details of any additional peformers
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  16. How will the Artist(s) / Performer(s) travel to the event?
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  17. How long before the Event are they due to arrive?
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  18. Have you made any allowances for travel delay?
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  19. If yes, please advise
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  20. Is the artist(s) / performer(s) contracted to appear at this event?
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  21. Does the Artist(s) / Performer(s) have any prior commitments which may affect their ability to attend the event?
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  22. Please give details
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  23. Is a replacement available if the Artist(s) / Performer(s) unable to attend the event?
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  24. Please give details
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  25. Is the performer / artist currently in good health?
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    Note: a medical certificate is required proving the artist / performer is in good health and fit to perform.
  26. Please advise
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  27. Does the artist/s / performer/s have any pre-existing medical conditions?
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    Note: Please note this policy will not cover any claims arising from pre-existing medical conditions.
  28. Please advise
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  29. Is the Artist(s) / Performer(s) undergoing any prescribed regime, medical or otherwise?
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  30. Please advise
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  31. Are you aware of any previous cancellations or non-appearance by this artist / performer?
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  32. Please provide details of previous cancellations
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  33. Have all the necessary documents, passports and visas been obtained to allow this artist/s or performer/s in to Australia?
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  34. Please advise when such documents will be obtained
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  35. Do you require an extension to cover non-appearance of the artist/s or performer/s as a result of death, accident or illness of any of the artist/s or performer/s family members?
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    Note: This extension may incur additional premium and cover only applies on the death, accident or illness of family members (as defined in the policy) under the age of 70 years.
  36. Is simultaneous non appearance cover required?
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    Note: Cover is an extension for simultaneous catastrophic non appearance of 25% or more of Participants due to a Common Accident or Common Illness.
  37. Please confirm there are 20 or more Participants in total?
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  38. Please advise the number of participants?
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  1. LIMITS INSURED (must represent the total value at risk – underinsurance condition applies to this insurance)
  2. Expected gross revenue from ticket sales, food & beverages, merchandise, sponsorship and/or guarantees or other courses?(*)
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  3. Please specify your total costs and expenses for staging this event/s?(*)
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  4. Do you wish to ensure against the loss of Gross Revenue (i.e. Costs/expenses plus net profit) or Costs & Expenses (i.e. breakeven) only?(*)
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  5. If you are running multiple events please provide split of costs between each event?
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    Note: Should you choose to insure for costs & expenses only, you will not be insured for loss of net profit.
  6. Note: This policy DOES NOT cover financial losses resulting from a shortfall in attendance.
  1. Have you or any other party to this insurance, suffered a loss or insurance claim under a policy this type? (*)
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  2. Please advise details(*)
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  3. Have you or any other party to the insurance, ever been refused insurance or had a policy declined by an Insurer, or had the Insurer impose special terms, conditions of excess on a policy of this type? (*)
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  4. Please provide details(*)
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  5. Have all necessary documents, approvals and permission been obtained to stage this event/s? (*)
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  6. Have all contractual arrangements necessary for the successful fulfillment of the Event been made and confirmed in writing? (*)
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  7. Are you aware of any factor that may cause a claim under this insurance? (*)
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  8. Please provide details(*)
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  9. Have You, or any other person to which this insurance would apply, ever been declined insurance, or had any such insurance cancelled, or renewal refused, or had special terms imposed?(*)
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  10. Please advise details(*)
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  11. Is the Event(s) a multi-day event?(*)
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  12. If one or more days got cancelled, would this affect the remaining days from proceeding?(*)
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  1. Disclaimer

    Privacy Policy

    At Action Entertainment Insurance Pty Ltd Corporate Representative No. 237473 as an authorised representative of Action Insurance Brokers P/L AFS 225047, we are committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles. This Privacy Policy describes our current policies and practices in relation to the collection, handling, use and disclosure of personal information. It also deals with how you can complain about a breach of the privacy laws and how you can access the personal information we hold and how to have that information corrected.

    Please visit https://www.entertainmentinsurance.net.au/privacy-policy to read our full privacy policy.

    Your Duty of Disclosure

    When entering into a contract of general insurance you need to tell us

    Before you enter into a contract of general insurance with us, you have a duty, under the Insurance Contracts Act 1984, to disclose to us every matter that you know, or could reasonably be expected to know, is relevant to our decision whether to accept the risk of the insurance and, if so, on what terms.

    When entering into a subsequent or renewing a contract of general insurance

    You have the same duty to disclose any matter to us before you renew, extend, vary or reinstate a contract of general insurance, which may affect our decision to insure you.

    What you are not required to disclose

    Your duty does not require disclosure of any matter:

    1. 1.That diminishes the risk to be undertaken by us;
    2. 2.That is of common knowledge;
    3. 3.That we know or, in the ordinary course of our business, ought to know;
    4. 4.Where compliance with this duty is waived by us.

    Non disclosure and its consequences

    If you fail to comply with your duty of disclosure at law, and/or have not answered our questions honestly and not told us what you, as a reasonable person in the circumstances would have answered, we may be entitled to reduce our liability under the contract in respect of a claim or may cancel the contract.

    Fraudulent non disclosure and its consequences

    If your non disclosure is fraudulent, we may also have the option of avoiding the contract from its beginning.

    Subrogation

    You may prejudice your rights with regard to a claim if, without prior agreement from the Insurer, you make agreement with a third party that will prevent the Insurer from recovering the loss from that, or another party.

    Your policy contains provisions that either exclude the Insurer from liability or reduce their liability, if you have entered into any agreements that excludes your rights to recover damages from another party in relation to any loss, damage or destruction which would allow you to sustain a claim under this policy.

  2. I have read and understand the Statutory Notices:(*)
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  3. I have read and understand the Subrogation Clause(*)
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Action Entertainment Insurance Pty Ltd ABN 20 103 891 265 Corporate Representative No. 237473 as an authorised representative of Action Insurance Brokers P/L ABN 39 080 844 426 AFS 225047

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